Are you thinking about adding a new printer or two to your print fleet? Purchasing new printers without a plan can end up costing you more than you think. A Managed Print Services provider can help you make the most of your print environment. In addition to cost savings, the right provider will optimize your print resources to suit your unique office environment. Here are some tips on what to look for in a Managed Print program to help you get started.
Do You Need Managed Print Services?
A Managed Print program can provide value to businesses of all shapes and sizes, with benefits that include:
Streamlining Equipment – Single-use or personal printers are often purchased due to increased demand or for convenience, but these devices can break the bank due to expensive consumables and threats to your business from a lack of network security.
Comprehensive Print Analysis – A Managed Print program provides you with an in-depth analysis of your print needs, offering insight into where waste is occurring and solutions to stop it.
Strategic Printer Placement – Putting the right equipment in the right place can reduce wait times, employee frustration, and downtime due to repairs.
Accurate Budget Projections – Variable print costs can wreak havoc on your budget, but with Managed Print Services, you can more accurately plan with one predictable monthly invoice.
Supply Management – Toner and other consumables can take up valuable storage space in your office and may be prone to theft. A Managed Print Services provider will ensure you have these supplies on hand when you need them while eliminating excessive inventory.
Equipment Replacement – As your printers continue to age, they will begin to lose efficiency and require more frequent and costly repairs. By replacing outdated or inefficient equipment you can save on the cost of energy and consumables while increasing productivity and streamlining document workflows.
Tips to Find the Right Managed Print Program
Managed Print Services can add value to your business, and you can maximize your investment by asking the following questions before you choose your provider:
- How will you address the challenges associated with remote printing?
- Do you offer 24/7/365 technical support?
- Will you ensure all employees are equipped to use the latest technology and follow all security protocols?