There’s a good chance that employees in your office are unaware that they are making a number of printing mistakes that could be costing your company time and money. These key oversights could potentially disrupt workflow, create unnecessary waste and allow confidential company information to get into the wrong hands.
Here are three of the most common printing mistakes that employees make, as well as some solutions to prevent them from occurring:
1. Not immediately retrieving confidential documents from the printer.
One of the most common mistakes that employees make in regards to printing is sending confidential documents to be printed, but delaying collecting them or forgetting about them altogether. When confidential documents are left on the printer, they are out in the open for all eyes to see.
An effective solution to this common issue is to take advantage of print software that allows employees to put print jobs on hold until they are physically at the printer to retrieve them. This can help to prevent private information from getting into the hands of the wrong person.
2. Not loading paper correctly into the printer.
If your office is like most workplaces, you don’t have a dedicated person that is responsible for loading the printer with paper. This means that there’s a chance someone who may not be familiar with loading the printer may be tasked with the job.
To prevent jams and printer downtime, encourage your employees to take note of the arrow on the paper packaging to see which way the paper should be loaded. This simple step can significantly reduce the number of paper jams your office experiences.
3. Tossing used print cartridges into the trash.
Considering that it can take centuries for a used print cartridge to decompose in a landfill, choosing to toss these used print cartridges in the trash is harmful to the environment. Instead, return them to your Managed Print Services provider for proper recycling.
As you can see, there are simple solutions to these three common printing mistakes, and just being aware of a better way of doing things can prevent these errors from occurring.